Watershed Watch Workshop Planning Checklist
Workshop_______________Host_____________
Note: If you are organizing a Volunteer Training Workshop, don't let this list scare you. But, it itemizes things you may want to think about as you plan for the event.Step 1: Register your event: you are eligable for support and materials from the ICC Training Committee and KY Water Watch Office! Call us at 1-800-928-00453 for details.
Materials: 1. Workshop Invitation Packet -Welcome Letter -Map to site -List of what to bring and what to expect. 2. Registration Materials: -Name Badges -Door signs -Extra pencils -masking tape -Post-it notes -Pre-Registration List 3. Training Materials: Phase 1 Stream Sampling: Module 1: Project Logistics and Overview:
-Contact List of steering committee members
-Participant Agreement Form (Salmon colored paper, Two per participant)
-Schedule of events
Module 2. Site Selection and Equipment Checkout
-Site Characterization Sheet
-Field Kits (see list below)
-Existing Sample Site List
-Map books. (KY Atlas and Gazetteers)
Module 3: Sample Collection Protocols
-Sample Procedures Handout (pink cover)
-Blank chain of custody forms
-Set of "dummy" sample containers
-Cooler for show and tell.
Module 4: Field Chemistry
-Field Chemistry Testing Handout (blue cover)
-Paper towels and lab materials
-Check kits for test procedure instructions
Module 5: Field Test at Creek.
-Extra reporting forms.
PHASE 2: Watershed Assessment (Habitat/Biological)
Module 6: Habitat Assessment Protocols
-Habitat Assessment Protocol Booklet (green cover)
-Habitat Assessment forms (at least two per participant)
-Pencils and clip boards
-Measuring Tape (100 Meters)
Module 7: Biological Assessment Protocols
-Biological Assessment Booklet (yellow cover)
-Blue Tally Form
-Bug Identification Sheet (white)
-Bug Identification Key (yellow/buff)
-
4. Instructor Materials:
-Laptop with PowerPoint 97 or later
-Projection System and screen
- Instructor's CD or PowerPoints loaded on Laptop.
-Stop Watch, Time Cards and Shepherd's Crook
Grab Sample Collection Station:
-Amber Glass Jar (3)
-Fecal Coliform Sample Container (5)
-1 L Cubitainer (3)
-Latex Gloves
-Cooler
-Nitric Acid/Sulfuric Acid Preservative (optional)
Field Chemistry Station:
-Instructor's pH test
-Instructor's Dissolved Oxygen Test
-Instructor's Clip Board with test instructions
Flow Measurement Station (If you are teaching this)
-Four wooden stakes
-String
-Tape Measure
-Yard Stick
-Orange
-Stop Watch
Biological Monitoring Station
-Dip nets
-Collection Pans
-Hand lens
-identification materials.
Habitat Assessment Station
-Clip board, extra forms
5. Volunteer Field Equipment:
( 1 set per team registered, (about 10/workshop)
-Field Chemistry Sets
-Lamotte Dissolved Oxygen Test Kit
-Lamotte pH test kit
-Spent chemical waste container
-Do/pH instructions
-10 Qt dishpan with sticker and ID labels
-Secchi Disk for Lake Sites
-Conductivity Meter for Special Sites
-meter with box
-Standard Conductivity calibration Solution
-Solution cup (Container)
-Rinse Cup (Container)
-#10 Dip Net
6. Amenities
-Cooler of soft drinks
-Graduation certificates
-T-Shirts?
Meeting Arrangement Tasks
Advanced Setup:
_________-Get key to workshop facility, open room day of show.
_________-Set up registration table.
_________-Set up room tables/chairs AV equipment.
Meeting Agenda Assignments:
_________Welcome/facilitate introductions/Mission Statement
_________State of the River Basin discussion (as people arrive)
_________Project Logistics and Timetable
_________Map Exercise, volunteers choose locations to work
___________Location Selection Counselor
___________Location Selection Counselor
_________Grab Sample Collection Overview
_________Water Chemistry Overview
_________Field Trip Transportation Captians
_________Performance Evaluators.
Phase 2: Watershed Assessment Training
_________Habitat Assessment Instructor:
_________Biological Monitoring instructor
_________Flow Calculation Demonstration
Graduation Assignments:
_________Prepare /get volunteer participant agreements.
_________Register Equipment Check Out
_________Final Site Selection Discussions
Clean up:
_________Survivors